Want the best prices in town? Create a quote request and send it to suppliers of your choice!


After you review them, you can turn the awarded quote into a purchase order with one tap! You'll have a chance to change quantities, delete items, and add cost codes before you send the PO.

 

  

  

How to use Get Quotes (Web app)


 Create a Get Quotes ticket

 

  1. Click the Get Quotes link.
    This is located on the top nav bar on the right of the serach bar.
    1.      
  2. Fill in the order details:
    • Project: Select your project from the drop-down menu. 
      If you can't find your project, you may not be added to the Project Team, or it may not exist yet. Contact a QTM Administrator in your organization to request assistance. 
                  
    • Order Name: Give your order a name.
      Pro tip: Keep the Project Team in mind - give it a name that makes it obvious what your purchase order is for.

       

       
    • What do you need?: Enter the items / services that you require here.
      • This will be visible to all suppliers you send this to.
         
      • Be specific about your items so that any supplier can understand what to quote.
         
      • For rentals:
        • Enter date you need it for.
           
        • Enter rental duration: days, week, or months?
           

    • Attachments: Optional. 
      Need the supplier to see a diagram or other support documentation? Use the paperclip icon to attach a document that will help them give you an accurate quote! 
            
    • Quotation Due Date: Optional.
      You can set a due date to give yourself enough time to weigh your options before sending your PO.
       
         
    • Click Next.   

  

 

Invite suppliers

  1. Select supplier category (optional).
    This will filter your contact list by category. If your contact is not properly assigned to a category, please reach the customer success team.
         
  2. Select the suppliers you want to request quotes from.
       
    Having trouble?
    • Search for supplier: Don't see your supplier in this list? Try using the Search bar.
        
    • Email supplier directly: If you still can't find them, you can enter their email address below the empty search results.
      ! This must be accessed from the search feature - after a search is attempted. 
       
  3. Click Next.
    You may have to scroll down to see the Next button if your suppplier list is long.

 

 

Delivery

Fill out the form as needed. 

  • Delivery Instructions: Let the supplier know if there are special delivery instructions for your site.
        
  • Where to: If an additional location needs to be added, contact either your Project Administrator, your QuoteToMe admin, or the Customer Success team.

 

 

Final Confirmation

Review the quote request for accuracy before sending this to your suppliers.

 

! It is important to get all your details right at this step.

This is because the quote you award will be converted to a purchase order!

 
  

Next step

Review Quotes and Issue PO (Web app)

  

  

Tips and tricks for success

  • Suppliers will see the information exactly as entered - ensure that the information is correct before you send it to them.
     
  • Enter your delivery date to give your suppliers an idea of lead time.

 

 

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Need help?

There are three ways to reach our Customer Success team: