Do you already have a quote on-hand? This feature allows you to create a PO from a quote yourself!


Is your quote for an existing RFQ? Forward it to your QTM purchasing address.


For your day-to-day orders, try Get Quotes, or our popular Call a Supplier feature!

 

 

 

How to use Create PO

Take some time to review your quote to ensure you understand the pricing and substitutions offered by suppliers.


  1. Tap + Create in the bottom-middle of the mobile app's home screen. 
  2. Select Create PO
             
  3. Optional: Attach quote document (or quote photo) to autofill PO items.
    This will begin a quote scan - it may take a few minutes. Use this time to fill out your order details. The purchase/rental items will appear near the bottom of the PO form. 

    You can add additional documents at the bottom of the form.     

  4. Fill out the PO form, then tap Continue.
     
    Considerations:
    • Create an Order Name that is intuitive, so the project team and accounting know what it's for.
       
    • Ensure there is enough lead time for your selected delivery date.
       
    • Use the comments (bottom of form) to give additional information to the supplier if needed.
       
  5. Fill out the delivery details.
    • Ensure there is enough lead time for your selected delivery date.
       
    • If you don’t know the date, tap the delivery date field and select “I don’t know the delivery date yet”
       
  6. Optional: Use Save & Exit is now available at hte top-right of the form if you need to come back later.
    Resume your order by navigating to Home > My Orders (tab).
    You will need to click through your form to return to your place.
       
  7. Enter cost codes and tax (if enabled by your company) for the first line item.

      

    • The remaining cost codes and tax for other items will be autofilled based on your selection - you can change them individually.
       
    • Tap the Edit button next to the listed item if you would like to change the price, quantity, or description.    
  8. Recommended: Review your Order Summary for accuracy, then tap Continue. 
    If needed, use + Add Item, or edit your line item prices to correct discrepancies.     
  9. Optional: Add comments and/or attach support documents to your PO, then tap Continue to Review. 
  10. Review your PO form.

    You can edit items by tapping on the edit icon at the top of each section.

       
  11. Click Create PO.
    The PO form has been converted to PDF and sent to: The supplier (if email entered), the project team, and accounting.  
  12. Is this order received? 
    • If you are creating a PO for items already on-site, or work already completed, then tap Yes, Received.
       
    • If you are placing an order for items or services not yet delivered, then tap Not Yet.

  13. PO Created!
    The PO form has been converted to PDF and sent to: The supplier (if email entered), the project team, and accounting.    
    • Use More > Orders > My Orders (tab) to find your order.

      If it hasn't been received yet, you can also find it in your to-do list (home page).

   

Next step

Receive Order (Web app)

 

 

Tips and tricks for success

  • The PO will be sent to the supplier exactly as you enter it. Ensure you review your PO, as this is your last chance to catch any errors before send.
     
  • Add schematics or pictures in the Attachments & Comment section for complicated orders.

 

  


 

Need help?

There are three ways to reach our Customer Success team: